When I met Evgeniya and Adrian last August, none of us had any idea about what 2020 brings to the whole world. Couple was keen into palace wedding, royal style, with lots of guests. Ideal solution was Zofin palace in the centre of Prague. Guests would come mainly from Russia, Romania and Czech Republic.

We were hoping until end of May that situation will change, but then we realized that this is not gonna happen and especially guests from Russia would not be able to come at all. What to do? Another postponing wozuld be connected with higher penalty in case of cancellation, so we decided to cancel the lovely hall at the palace and started to look at new, smaller venue.

And we cam back to Zofin, not the hall, but perfectly renovated garden and its tent. The new catering company made amazing job and couple was excited. From 150 to 25 guests, big decrease, but life is sometimes unpredictable.

Ceremony was planned at romantic Vrtbovska garden which was perfect for this number of guests. We arranged catering from hotel Aria located right next to the garden, so guests could enjoy Prosecco and homemade lemonades from the beginning they arrived. Bride was escorted with her mum and bridesmaids in vintage Bentley from 1948. Harpist and violin players accompanied romantic ceremony and guests admired beautiful flower.

Garden is perfect for photos, while guests enjoyed drinks and music. Newlyweds continued with photographer to a few spots, while guests arrived to Zofin garden. The canapees looked perfect and was really tasty. Couple really wanted to spoil their guests, so bar was full of branded alcohol, men enjoyed gentlemens corner with cognac, and cigars, while ladies had their chill out zone with champagne, chocolate pralines and macaroons.

My expectation for the future is that weddings will be smaller, but very precize, with focus on every single detail. Couples will do their best to make their closes feel very spoiled and I xcould recognize it at this wedding already.

But not only family and friends were surprised by generosity of the couple. Since many people could not attend the wedidng, they recorded messages and  created songs for couple which were shown during the evening. What a surprise!

Excellent moderator Konstantin guided newlyweds and guests during the entire evening, excellent team with italian DJ Sergio.

What to say at the end? We were very sad about change of the plans, but at the end wedding turned out into amazing event where all guests enjoyed every minute., And not to forget excellent first dance!

All the best and lots of love, Evgeniya and Adrian!

Dream team:

Ceremony venue – Vrtbovska garden 

Reception venue – Zofin garden

Photo – Dmitry Tkachuk 

Flowers – Frezia Fleur 

DJ – Sergio Bertolucci 

Moderator – Konstantin Novikov

Stationery – Decorista 

Ceremony music – Hedvika Moussa Bacha 

Vintage car – Jaroslav Sebek 

Exclusive Weddings in Prague is wedding planning agency, specialized in a la carte weddings. What does it mean? We will assist you in entire planning proces, as is our specialisation. We do not provide any partial services, like coordination of the wedding day only. Why? We do not believe that partial service would work. We are captain of the ships and need to have everything under control. Ae need to know about every single detail of your wedding and this can not be fillfilled if we are not involved into organisation from the beginning.

So how does it actually work? Let me explain from the beginning.

1. FIRST CONTACT

Couples are usually contacting me with knowing some basic details – when should the wedding be, what type of ceremony are they looking for and how many guests approximatelly are coming.

I prefer personal contact, but since majority of our clients live abroad, we usually organise skype call etc. This gives me much more clear idea of what are the couples looking for.

According to this we prepare for them list of suggested venues for the ceremony and reception, sample budget and all required details. Most of the couples are coming to visit Prague, ideal solution to see the venues personally, meet possible vendors, arrange tastings.

Once we sort out the date and venues, we prepare contract and couples pay deposit. Then starts the funny part – planning.

2. WEDDING GUIDANCE AND PLANNING PROCESS

We will create together  team that will make your dreams true. We will recommend the right vendors, arrange their contracts and price negotiation, attend all meetings with them.

a) Budget and schedule

Everyone wants to have financies under control, so we will prepare detailed budget updated on regular basis. We will control all contracts, check payment terms and make sure everyone is paid on time. Detailed wedding timeline will be also upgraded accordingly.

b) Paperwork

We will help you with all paperwork. We have 20 years of experiences that enables us to help with any dofficult paperwork. According to your nationality we tell you exactly what do you need and where to get it. We require to have papers here latest 5 weeks prior to the wedding day and we will do the rest here – arrange translation, prepare all the forms and deliver it to the registry office.

You will then only need to arrive few days prior to the wedding day so we can visit regiszry office and foreign police (required for non EU citizens).

c) Flowers, decor and design

Honestly we are not biggest fans of totally designed weddings. The fact that you both like pink colour does not have to mean that the whole wedding will be pink, from the tie to the lingerie, all flowers, cake and napkins. We like when it all corresponds together and visually looks good.

How can we make this happen? This is team cooperation, mainly with the  florist, graphic and cake designer. We ask what do you like, if there is something you would like to have at your wedding at the basic stage. We prepare first moodboard for the flowers, according to your wishes. Then we continue with stationery and cake. Wedding cake and sweets plays significant role on the wedding day. The look of the cake corresponds with the flowers and entire design. Stationery is not only about the invitations, the same importancy has menu, name tags, welcome sign, wedding  programs etc.

Design means also furniture, candleholders, linen, napkins, cutlery etc. There are companies with good selection and we will help you to choose the right items.

d) Food and beverages

At indian weddings food plays the major role and we totally agree. There is nothing worse then hungry and thirty guests. We have many years of experiences and will help you to order the right amount of food, combination of the courses so it goes well together, food styling and presentation etc.

Couples are sometimes asking about the open bars versus actual spend, how much wine shall they order etc. According to the venues and their conditions we help to to solve out one of the biggest part of the budget…We help to choose the right wine with the selected menu.

e) Foto and video

Very important part of the wedding. Please do not save money on this. These are memories that stays forever. We have very good selection of local photographers and cameramen, should couples bring their own photographer from abroad, we will show her/him venues in advance and provide with all necessary details.

f) Music and entertainment

What would be wedding without music? Wedding ceremony makes us often cry already when I listen first tones…We will recommend music over the ceremony and cocktail, together we decide about reception music and party. Couples are often asking for some entertainment. Based on the style of the wedding and venue we help you to put together evening program. Just make sure there are not too many activities, it might be worse then better…

3. ORGANISATION

Once we have our team, we will  focus on the details finalisation:

• Assist you with tracking RVP
• Arrange accommodation for everyone
• Guide you with photo list, so we do not forget anyone
• Distribute the wedding timeline to all vendors

Week before wedding we will accompany you to the required office, pick up any rental items, coordinate the ceremony rehearsal. Most of the couples are having pre-wedding dinner, day after brunch, so we help to organise this and coordinate is as well.

And – final day is here…We are fully at your disposal the entire day.

• We will greet and assist all vendors with proper set-up and design of the ceremony and reception area, as well as set up of items such as placecards, guestsbook, favors, programms.
• We are available to do last minute errands and work as „Go-To“ person for all vendors and wedding party, to ensure you enjoy your day.
• We will manage the timing of events, are available in case of any emergency and for any questions.
• Line-up and cue the wedding party to walk down the aisle, coordinate the ceremony music.
• We will assist photographer and cameraman, ensure that all photos from the list are taken.
• Coordinate all reception details like grand entrance, cake cutting, blessings and toasts, first dance, bouquet toss etc
• Ensure the day runs on schedule and vendors receive final payments.
• At the end of the day arrange night transportation, pack everything for you, collect all wedding gifts, cake top etc.

Our work does not finish at night. We organise and attend brunch, breakfast, boat tour or whatever couple plans the day after.

We will deliver all documents to the registry office and arrange the marriage licence, return rental items like florists vases, linens.

Our work will finish when you receive marriage licence and all photos and video.

Easy, no? We will enjoy it together!

Being wedding planner…

Hiring a wedding planner is no easy task. Being a wedding planner isn’t a regulated industry like being a lawyer—there’s no degree or overseeing institution that accredits planners, so the entire proces might be challenge!

We are offering full-service planning, in fact around 200 hundred hours of work on your dream day, so what do we actually do?

1. Help to hire vendors

We will help you to book every professional for your dream day, from officiator to band and stylist. Even if you already found your venue, we are here to manage the conversation, negotiating rates and providing timeline.

Are you in the proces of choosing the venue? We will arrange site inspection, visit with you all the venues, inform you about pros and possible difficulties to make sure you made the best choice.

2. Not just the wedding day

Planning pre-wedding dinner, brunch the day after, meet and great on the boat? We are here to help, this is part of our services, built in the contract. We attaned all meetings, site inspection, arrange ceremony rehearsal etc.

Some venues are offering their in-house wedding coordinator, but please bear in mind that that person will likely only be coordinating the specific details that venue is responsible for providing, like food. They may not be focused on helping you juggle all the little details that will make your special day so special.

3. Design and production

In addition to planning we help with design and production. We conceptualize the look and vision the whole day. This is always team work – from couple´s vision to the cooperation between us, florist, lighting company, venue manager. We help with the decisions that will give your event a stylish and sophisticated look.

4. More then decor

We love to create design for your wedding, choose the right colours, discuss desserts, but our work is also about else. Succesfull planning is more then just the beauty. We keep your  event running on time, function as mediator between you, vendors and also the guests. We will of course focus mainly on you, but ensure yor guests will feel comfortable and have memorable experiences. Deliver welcome bags to the guest room, remove the red wine stain from the dress, call taxis, all those large and small details make guests experience.

5. Team work

There are always minimum 2 onsite coordinators on the wedding day. People responsible for catering, transportation, decor, everyone has its own duties. And head planner being on the top of the pyramide. We will fight for your wedding viison and keep everything on track.

We are on the market for more then 20 years already. Our position is very strong, we built great relations with many vendors, which sometimes allows us more then expected.  We are repeating business, so vendors aim to make us happy and hire them again.

6. Budgets and contracts

We create the budget for every client and manage the payment schedule. Sounds easy, but this is very responsible part of our work, since we operate with your funds. We can stretch your budget because we know what’s more important.

7. Full service means also little things

Tiny details like steaming clothes, arranging group photos. We are on-hand from the moment

you hire us to the day you receive marriage licence and final photo and video are delivered.

8. Trust

We are here to organise one of the most amazing day in your life. And this is huge responsibility! We need to feel immediate trust at this long journey with a lot of emotions…

Sincerely yours,

Andrea

Wedding editorial is not easy…You need to choose carefully location, discuss flowers, find the right model and dress and many other things. And if you plan to do it outside, weather should be good. At least a little….But the result might be something unique, something that has wov efect and you say that trhis is really pretty. It is cooperation between all vendors and venue, storry that tells more about your personality too.

We like something new, not traditional, so we decided to use different flowers, actually just greenery – olive branches and hop.

Hope you will enjoy it like we did! This is how we see dream…

Dream team:

Planning and coordsination by us

Photo – Stepan Vrzala

Flowers Inspirito

Plates Eterle

Gown, suit, veil – Nuance

Cutlery – NFCP

venue – chateau Ploskovice

Babeth and Roberto, very nice couple living in Switzerland, met us first time a few months before their wedding. Babeth has czech roots and Roberto is italian. His family owns a farm producing excellent olive oil.

Couple wanted summer party in Prague, somewhere where is greenery and people will feel like at the summer party. They falled in love with Villa Richter.

Babeth was deciding whether we go with kind of rustic style or would do white and cream, more classy flowers. Since we wanted to use olive oil as a gifts to the guests, make olive oil station (with different foccaccia and cheeses), we decided to stay with natural style.

Many couples go with pale tones, but Babeth went out of the crowd and we all absolutelly loved mix of flowers and colours. It matched perfectly their style.

Althought it was August,weather was not perfect that day and we decided to have the ceremony inside, at the glass hall, followed by cocktail on the covered terrace.  Babeth wss not happy about it, but it just happenes sometimes. I personally think that the ceremony inside was just stunning…

Guests were enjoying lot of good italian wine, eating foccaccia and olive oil and taking pictures. Dinner followed after, speaches were very emotional.

And next – dance, dance dance till the morning.

Babeth and Roberto, Gracie mille per tutto….

Dream team:

Venue: Villa Richter 

Photo: Dmitri Tkachuk 

Flowers: Frezia Fleur 

Masha and Ravi was our first wedding in the year 2019, They got married in April. This incredible couple lives in Amsterdam, but Masha is from Russia and Ravi from India. They met at the university, travelled all around the world and we were really happy that for their wedding they decided for Prague.

Their celebration started on Friday at Duplex, club with amazing view located at the Wenceslas square.

For their big day they falled in love with Large hall at Zofin palace, no doubt, it is just incredible. Since They legally got married in Holland before, symbolic ceremony was provided by their friend at Major´s hall. Guests enjoyed cocktail and pictures in front of the palace after the ceremony. Harpis and violin performed during the ceremony and moved outside for cocktail after.

Dinner started about 2 hours later, guests were excited by  the beauty of the hall.

First dance was perfect  beginning of the party, Masha wanted saxophonist to acompany DJ which was great idea. Mix of russian and indian songs with traditional dancing was cool.

Masha and Ravi, wishing you all the best in the future!

Dream team:

Venue: Zofin palace

Catering: Zatisi catering

Photo: Kamil and Simona

Video: Otash

Flowers: Inspirito

DJ: MC Eric

Harp and violin: Hedvika Mousa Bacha

MUA: Bara  by Bridal Beauty

As usually, also this year we organised weddings for couples from all around the world. One of them was Sabrina, french-canadian and Jan, czech, living in JAR. We have never seen them before, due to their move from Canada to Africa during the planning they had no time to come over…

Couple arived with their children week before, so we had enough time to choose wine, see venues and get to know each other :-).

Wedding celebrations started on Friday by  great dinner at Cafe de Paris. Guests got great sparkling wine, small quiches as a starter and after while got seated.Their signature meal is Entrecote de Paris, served with green salad and fries, delicious…Staff was amazing and everyone had great time. Selection of traditional french dessertes was sweet end of the day one.

Couple knew from the beginning that they want their wedding at Villa Richter. Sabrina got ready there from the morning with her closest, Jan arrived at noon with children.

Civil ceremony started at 2.30 p.m., guests were invited already an hour before to get a drink and enjoy the view. Sun was shining and beautiful Sabrina entered to the ceremony with her Brother while string quartet played her favourite song from Love actually…

Cocktail followed after the ceremony, we prepared for the guests spanish ham cut by the chef, selection of french cheeses, canapees and good wine and Prosecco.

Since the weather was great, we spend at the vineyard more then 2 hours before we entered Villa for the dinner. French foie gras as a starter was followed by pumpkin soup and couple followed czech tradition and ate it from one plate with one spoon, as a symbol of unity. Another tradition was break of the plate, when couple needs to swap it together, again as a symbol of unity and sharing of all responsibilities, including cleaning :-).

Rolled chicken as a main was delicious and after it we prepared cake with sweet bar on the terrace. After cake and coffee we moved to the upper floor for dancing. Everyone got a sparkle and couple walked the line.

Dancing, drinking, eating burgers, schnitzels and salad as a late snack – that was the plan till 3 in the morning when the party was over.

Boat trip was planned for Sunday afternoon and couple left on well deserved honeymoon on Monday.

Sabrina and Jan, we will never forget you…All the best!

Dream team:

Photo: Stepan Vrzala

Flowers: Inspirito

Cake: PragueCityCake

Venue: Villa Richter 

Hair: Jitka Novotna

Babysitting: Andelin

DJ: Jirka Brezina

String quartet: Hudba na svatby

Band: Ajfrband

Stationery: Graphite

Burkina Fasso and Czech origins, living in Las Angeles, that is african princess Appoline and Stanley. They contacted me almost year before their wedding and from the begining we felt great connection.

Couple said that they already have their venue, which surprised me a bit according to their wishes ans style, but we started to work immediatelly on design, flowers, discuss food and drinks. Stan is chef at one fabulous hotel in LA, so we knew that food and drinks will be very important.

Appoline decided to come over and see everything. She arrived just at the bweg of the year, together with mum, sister and friends. They were all so pretty and of course very exotic for us. But we found the provblem – Appoline told me that she has never seen their dream venue in reality, Stan was there as a guests at the wedding years ahgo and this was just not she expected. We had one day to find the right place, so I called immediatelly venues that might fit, we jumped into the car and went to see them. I will never forget how ladies climbed up to the Prague castle, with autum jackets and shoes, in minus 5….But it was definitelly worth!

Appoline falled in love with Lobkowicz palace and althought the venue was 3x more expensive then the original one, couple decided to book it. For the ceremony I kindly asked St. Vithus church and the priest waas so nice to accept ua for the ceremony

We had to change a bit design, since Lobkowicz needs something else, but it was not difficult, Appoline has great taste and know what she wants. Ladies from Africa usually ask for rich and tall decor, full of flowers and that was the case. Lobkowicz palacec has very nice plates and cutlery, so we decided to use their.

The invitations were done in the US, but we organized here menus, name tags, seating plan and  booklet to the church and welcome sign. All went very nicely together.

Sister of Appoline helped us with the music, international and african vibes, so we made pretty cool playlist.

Couple arrived to Prague week before, so we had enough time to do the final tasting at the palace. Cake was arramnged by a friend of Stan, who is pastry chef at one luxury hotel.  Mum baked absolutelly delishes cookies and some other sweets and friend from Moravia arranged great wine.

The party started on Thursday in Pilsner, home town of Stan.  We all stayed at Marriott sand enjoyed african evening with their music, african food ans good wine and beer.

Everyone left Pilsner on Fri noon, we went directly to Prague Archbishop´s to meet the priest and do the ceremony rehearsal. Everything ready for BIG DAY!

Saturday welcoemd us with sun, girls were staying at Mandarin Oriental , at suite in the garden, with a little terrace. Couple decided to hire Cristiano Osttinelli, one of the most famous photographer. It was worht, their pics are just fabulous…

Ceremony was something. Something you never forget…Organisation is definitelly not piece of cake at this church. There are always hundreds of people around and church is closed just a few minutes before the ceremony starts. All the guests were absolutelly perfect, bride was waiting at the other courtyard with bridesmaids and as soon as church allowed us to enter, we moved inside.

Choir, organs, beautiful bride and bridesmaids escorted by groomsmen, it all looked stunning. Ceremony took about an hour and then we all walked through the courtyard to the Lobkowicz palace, about 10 mins walk.

I like to work with Lobkowicz, everything works there, I do not need to worry about anything. We spend an hour with champagne and canapees, took family pics and after that guestsc were asked to get seated in the lovely Kaiser hall. Flowers were everywhere and it was so pretty…Newlyweds did not enter just somehow, we prepared special show when bridesamids entered with groomsmen, their name were always announced and every couple prepared little dance show. Nelyweds entered as last, of course.

Food was very tasty, Moravian wine accompanied it very nicely and after each course was set of speaches. Couple did their first dance before the cake cutting, it followed right after. Bridesmaids got changed in the meantime, since they prepared special dance performance for the beginning of the party. Appoline changed her dress also and they showed guests how african girls can dance! Very attractive.

The rest of the night was about drinking, eating, dancing and having fun. It was one of the most amazing weddings, I met so many nice people and hope will have a chance to see them again…

There is never enough money, as people say and nowadays, in corona crisis, we will propably have to think about ways how can we save something.

Wedding is occassion that is not absolutelly necessary, but will bring you lot of happiness, joy and one of the most beautiful day in your live. It is like choosing holiday – you will spend some money, but memories willl always stay in our hearts.  And this value is countless.

This all does not mean that your wedding has to loose the charm… We just need to think about it and quality of the wedding won´t be affected at all.

Here are a few tips from professionals:

GENERAL

1. Weekday versus weekend – believe that many vendors gives you better conditions for wedding during the week.
2. Season – weather is lovely also in October and you can again save money
3. Ceremony in the afternoon means that you do not need to serve lunch
4. Wedding website – this is not even that much money saver, but definitelly better for timing, Instead of time spent by answering questions about venue, gifts or transport, prepare wedding website, where your guests find all answers.
5. Choose venue that does not require own vendors. I am sure they might be great, but maybe more expensive.
6. Find venue that looks great already without decor and flowers. Venues that need transformation will always cost you lot of money – rent of furniture, equipment, decor etc.
7. Althought photobooth is great idea, use Polaroid if you need to save money. As a nice backdrop can be f.e. flowers from the ceremony.
8. Transportation costs – choose all under one roof location, or venus that are close to each other and guests can walk from one to the other.
9. Consider carefully number of guests. Trendy are smaller weddings, but designed into details.

FLOWERS

1. Be green – greenery is cheaper then flowers, but can look very elegant and classy. You can also combine it with the flowers, but greenery will remain dominant.
2. Use seasonal flowers.
3. Use ceremony flowers at the reception. Cerenony should look sumptuous and classy, but flowers will b ethere for around an hour…Think about it and ask your florist to create ceremony decor the way you can use it later.
4. This saving is another big trend – instead of room full of flowers focus on one main decor. It can be f.e. beautiful ceremony arch at the entrance to the hall, or flower cloud above the dance floor.
5. Be organic and compose fresah fruit into the decor. You can also spray it by gold or silver.
6. Use artificial flowers. Believe us that nowadays you can find beautiful artificial flowers that look like real. Bridal bouquet should be from fresh flowers, but the opther decor can be combined.

STATIONERY

1. Do not print menus for everyone, 2-3 pieces per table are enough. Or write menu on a board that can be seen by everyone.
2. It ia also not necessary to have name tags. Prepare seating plan with guest names, but everyone can find own seat at the table. Believe it works very well.

FOOD AND DRINKS

1. One of the biggest items of the budget is alcohol and we are sure you would like to host your guests well. In case you need to decrease your budget, pay just for wine, beer and soft drinks, or choose only certain type of spirits you will pay for. Not necessary to pay for 50 years old whisky…
2. Champagne/Prosecco is often served before and after the ceremony, as a toast, together with the cake. This is not necessary and you can reduce it.
3. Choose carefully menu. You can save money if you do not offer seafood, steaks or veal.
4. We know that buffet is less formal but also cheaper then served meal. Or you can combine your dinner – family style starters, served main course and buffet table with sweets.
5. Should you cut the cake later in the evening, not as a dessert, cake can be smaller. Not everyone will eat it in the evening, like ladies on diet….
6. Skip food that requires additional staff you would pay for – chef making fresh sushi, pasta etc.
7. Combine late snack and gifts for guests – make edible favours like fresh popcorn, cookies etc.
8. Use local sources.

One of the most amazing weddings this year was wedding of Bunny and Peter. Bunny is beautiful ballet teacher from Hong Kong and her colours were pink and gold. She wanted to have her dream wedding within this colours, romantic, sweet, but also classy.

We decided for church blessing at St. Nicholas church, followed by river cruise for the guests (while newlyweds took photos) and wedding reception at Grand hotel Bohemia – Boccaccio hall. The hall was just perfect – with lots of gold and drama.

Because of ballet, we  arranged two big swans to the entrance, where guests got pink champagne welcome drink, poured from pretty crystal jar. Tables were mix of tall flower decor and high candelabras, so it wasn´t that uniformal.

Special care was given to the wedding cake and sweet bar that was again in gold and pink. We added little swans to the cupcakes, cakec was with the monogram and we arrange curtain behind the sweet bar to add romantic feeling.

Guests enjoyed buffet style dinner, speeches and first dance. A few dances followed after and then was already time to go home – it was very long day.

Bunny and Peter spent another day by photos in this lovely city, changing dresses and style of hair and make-up.  I am sure they will have beautiful memories from Prague.